Privacy Policy

We collect the following categories of information:

• Account Information: Full name, email address, phone number, and role assignment.
• Student Records: Enrollment details, attendance logs, exam results, grade history, fee payments, and class schedules.
• Staff Records: Employment details, assigned courses and classes, and system access logs.
• Usage Data: Login timestamps, IP addresses, browser type, and page interactions within the system.
• Identification Documents: Student ID photos and any identification documents uploaded for enrollment.

Your information is used solely for the following purposes:

• Operating and maintaining the college management system
• Tracking student attendance, academic performance, and fee status
• Generating academic reports, transcripts, and certificates
• Facilitating communication between staff, students, and administration
• Ensuring role-based access control and system security
• Complying with legal and regulatory obligations

We process your personal data based on the following legal grounds:

• Contractual Necessity: Processing is required to fulfill the enrollment agreement and provide educational services.
• Legal Obligation: We may process data to comply with applicable laws and regulations.
• Legitimate Interests: Operating the college, maintaining academic records, and ensuring system security.
• Consent: Where required, we will obtain your explicit consent before processing your data.

We do not sell your personal information. We may share data only in these circumstances:

• Authorized Staff: Access is granted based on role (admin, teacher, accountant, registrar, etc.) only to the extent necessary for their duties.
• Government Authorities: When required by applicable law or regulatory bodies.
• Service Providers: Trusted third-party services that process data on our behalf under strict agreements.
• Verification Requests: Employer or institution verification of certificates with the student's written consent.

We implement appropriate technical and organizational measures:

• All data transmitted over TLS/HTTPS encryption
• Passwords are hashed using industry-standard algorithms
• Database access restricted to authorized server-side functions only
• Role-based access control ensuring least-privilege access
• Regular security audits and vulnerability assessments

You have the following rights regarding your personal data:

• Access: Request a copy of your personal data we hold.
• Correction: Request correction of inaccurate or incomplete data.
• Deletion: Request deletion of your data, subject to legal retention requirements.
• Restriction: Request restriction of processing in certain circumstances.
• Portability: Request a machine-readable copy of your data.
• Objection: Object to processing based on legitimate interests.

To exercise these rights, contact the college administration in writing.

Our system uses essential cookies for session management and authentication. We do not use tracking cookies or third-party analytics.

In the event of a data breach that risks your rights and freedoms, we will notify affected individuals and relevant authorities within 72 hours of discovery, in accordance with applicable law.

We may update this Privacy Policy from time to time. Material changes will be communicated via the system or email. Continued use of the system after changes constitutes acceptance of the updated policy.

For questions or concerns about this Privacy Policy or your data, contact: